Procurement Square

Privacy Policy

Effective Date: March 1, 2025

Thank you for visiting Procurement Square LLC (“Procurement Square,” “we,” “our,” or “us”). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, engage with our Services, or otherwise interact with us.

Scope of this Policy

  1. This Privacy Policy applies to the personal information we collect through our website, online portals, email communications, and any other platforms we operate.
  2. By using our website or Services, you consent to the data practices described in this Privacy Policy.

Information We Collect

We may collect both Personal Information (such as your name, email address, phone number) and Non-Personal Information (such as browser type, device details, and browsing patterns).

Information You Provide Directly

  • Contact Forms: When you fill out a form or contact us, we may collect your name, email, phone number, and message content.
  • Vendor Registration: If you register as a vendor, we may collect business details, certifications, and other relevant information.
  • Account Creation: If you create an account for any of our Services, we collect the information you provide during registration.

Information Collected Automatically

  • Cookies & Tracking Technologies: We use cookies, web beacons, and similar tracking technologies to enhance user experience and analyze usage patterns.
  • Log Data: Our servers may automatically record information when you visit our site, including your IP address, referral URLs, and pages viewed.

Information from Third Parties

  • Analytics & Advertising: We may use third-party services like Google Ads or Google AdSense to collect information about how users interact with our site.
  • Email Marketing Services: If you subscribe to our mailing list, services like Mailchimp may collect additional data to help us manage campaigns and measure effectiveness.

How We Use Your Information

  1. Service Delivery: We use your information to provide and maintain our Services, including responding to RFQs, fulfilling government contracts, and managing vendor relationships.
  2. Communications: We may send you administrative or promotional emails, newsletters, or follow-up messages if you have opted to receive them. You can unsubscribe at any time.
  3. Marketing & Advertising: We may use information collected via Google Ads/AdSense or other analytics tools to improve our marketing strategies, display relevant ads, and measure ad performance.
  4. Website Improvements: We analyze usage patterns to enhance user experience, troubleshoot technical issues, and improve the overall functionality of our website.
  5. Compliance: We may use your information to comply with applicable legal obligations, such as record-keeping, reporting, or regulatory requirements.

Legal Bases for Processing (If Applicable)

Where required by law (such as GDPR in the EU/EEA jurisdictions), we only process your personal data if we have a valid legal basis, including:

  • Consent: When you voluntarily provide information and agree to its use.
  • Legitimate Interests: For improving our Services, protecting legal rights, and supporting business operations.
  • Contractual Necessity: When processing is required to fulfill a contract or provide a service you requested.
  • Legal Obligation: If we are legally required to collect or share your data.

Data Sharing & Disclosure

  1. Third-Party Service Providers: We may share data with vendors and service providers who assist us in areas like marketing, payment processing, and IT support (e.g., Mailchimp for email campaigns, Google Ads/AdSense for advertising).
  2. Government Agencies: When required to comply with government RFQs or fulfill a contractual or legal obligation.
  3. Business Transactions: In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction.
  4. Legal Requirements: We may disclose information when we believe in good faith that it is necessary to comply with a legal obligation or protect our rights.

Cookies & Tracking

  1. Cookies: Our website uses cookies to store user preferences, analyze traffic, and deliver personalized content.
  2. Your Choices: Most browsers allow you to block or delete cookies. However, doing so may affect your ability to use certain features of our site.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by law or contractual obligations. If you wish to request the deletion of your personal data, please contact us (see Contact Information below).

Data Security

We employ administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet can be guaranteed 100% secure.

Children’s Privacy

Our Services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us so we can delete it.

International Data Transfers

If you are accessing our Services from outside the United States, your information may be transferred to and processed in the U.S. By using our Services, you consent to such transfer.

Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as the right to access, correct, delete, or object to certain processing of your data. To exercise these rights, please contact us.

Third-Party Links

Our website may contain links to external sites not operated by us. We are not responsible for the content or privacy practices of such sites. We encourage you to review their privacy policies separately.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” at the top. Any changes are effective immediately upon posting on our website.

Contact Information

If you have questions or concerns regarding this Privacy Policy, or wish to exercise any data privacy rights, please contact us at:

Procurement Square LLC

8903 Glades Rd, Ste A-8 #2113, Boca Raton, FL 33434

Email: privacy@procurementsquare.us

By using our website or Services, you acknowledge that you have read and understood this Privacy Policy and agree to our collection, storage, use, and disclosure of your personal information as described herein.